How much will my services cost you? That depends on how much you want me to handle. I prefer to work on fixed fees for basic services and will evaluate your needs with you to determine your cost. Below is a scenario with increasing levels of service. Please contact me for hourly rates on special services.

WriteUp Services

Full WriteUp services begin at $300 a month. This involves keying your checkbook, deposits and other debits and credits, reconciling your bank statement, keying and reconciling entries from your credit cards, preparing sales tax returns, and monthly financial reports.

Bill Paying

Bill Paying is added to your monthly fee at a beginning base of $150.00 a month. Once a week I will enter your bills into the accounts payable system and furnish you with a list of payables and cash flow requirements. You mark the bills you have approved and I will issue those checks, returning them to you for signing and mailing with envelopes attached. Carryovers from prior weeks will remain on your payables report to issue when approved.

Customer Invoicing

Invoicing your customers or clients on a weekly basis is added to your monthly fee at a beginning base of $250.00 for the first 50 invoices. Monthly statements on balances due will be sent. If requested, interest on past due accounts will be added and collection notices will be sent. Included in this fee is my timely posting of your deposits by customer and crediting your receivables at that time.

Payroll Processing

Payroll begins at $75 a pay period and increases in increments by the number of employees you have. As an example, if you have 50 employees, your fee per pay period would be $120. Fees include making your payroll tax deposits, filing Federal and State payroll tax reports, including year-end W-2’s. Workers’ Compensation audits will be handled at no additional fee and I will verify the results of your audit.

Requests for special reports or responses to requests for information from outside agencies such as DHS and garnishments, will be provided at no charge up to a reasonable amount of requests that do not involve too much of my time. After that, I’ll let you know if you will be incurring extra charges.

Client Fees Sampler

Based on the above fees, a company needing the following services:

Quantity of Items:

• 50 checks per month plus 25 credit card transactions

• 50 customer invoices

• 50 employees on a weekly payroll

Services Provided

• WriteUp

• Bank & Credit Card Reconciliation

• Sales Tax Returns

• Monthly Financial Reports

• Paying your Bills

• Invoicing your Customers and sending Monthly Statements

• Issuing your Payroll & all the accouterments

Your total monthly fee for this example would be $1,180, except in months with 5 pay periods which would be $1,300 a month.

This is a total package for a small business for an annual fee of $14,640. By outsourcing, you will not be incurring payroll taxes or employee benefits.

I hope this example provides you with enough information to estimate your fees according to your business model. I will be happy to evaluate your needs with you and arrive at a fee for your specific needs.